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Job: PROCUREMENT COORDINATOR, Total Fire Protection, Brooklyn, NY


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General Information

(3635362)

Job title: PROCUREMENT COORDINATOR
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Job location: Brooklyn, NY  11234 United States
Requisition code:
Date posted: 12/04/2017
Job type: Full-Time
Compensation: Total Fire Protection provides a productive and engaged work environment that demonstrates that we value our employees. Our employees receive paid training, competitive salary, performance-based advancement, paid vacation, paid holidays, health benefits and 401(k) as well as other incentives.
Job Category:Coordinator
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Job Description


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TFP1, INC D/B/A Total Fire Protection (”TFP” or the “Company”) specializes in all aspects of sales and service of Fire and Life Safety products. We are a recognized leader in the fire protection industry and provide our services and products both nationally and locally. Our customer base ranges from commercial buildings and tenants to retail stores, hospitals, schools, construction and transportation industries, giving us the opportunity to sell our products and services to a vast majority of businesses.

Total Fire Protection is looking for a Procurement Coordinator to manage all aspects of the Procurement processes, preparation of project budgets, confirming all purchase orders received into the department, ensuring timely delivery of all orders, receiving all packing slips and implementing Procurement process improvements. As the Procurement Coordinator, you will report directly to the Director of Finance and Accounting and be directly responsible for and must be able to perform the following tasks and initiatives:

Required Skills and Experience:

• Assist Director of Finance and Accounting with development, enforcement and compliance of comprehensive procurement process for entire company.
• Process transactions (ie., approve requisitions and new supplier requests) in accordance with the timeframe required in the internal Procurement procedure.
• Create, modify and strategically manage all Purchase Agreements.
• Providing purchase order documentation to the Accounts Payable department to process payment.
• Act as a liaison with Accounts Payable regarding invoicing issues, supplier term, price discrepancies, etc. Work with supplier issues collaboratively.
• Sending purchase orders to suppliers and placing orders online on behalf of TFP.
• Reviewing trends of repeat purchase items; find vendors that can accommodate the needs at a better cost.
• Providing recommendations on new or alternative quality products suitable for the Company’s activities.
• Assisting in evaluating historical purchasing data in order to accommodate better purchasing.
• Troubleshoot concerns/issues - Respond in accordance with the Procurement process and provide optimal "customer service" to the suppliers regarding issues/concerns as they pertain to Procurement.
• Manage all aspects of the Procurement process, ranging from Agreements, running reports and uploading projects for the Procurement team.
• Monitor supplier adherence to all contractual pricing and obligations and resolve issues as needed.
• Work with the Leadership team and other suppliers to ensure Procurement Service Level Commitments are met.
• Answering phone and email Procurement inquiries both internal and external.
• Maintain clear documentation and audit trail of Procurement activities.
• Perform all other duties as required and directed by Manager.

Requirements:

• Requires a Bachelor’s degree and three years of related work experience.
• Strong planning, organization, analytical, and problem solving skills with the ability to handle multiple concurrent projects.
• Strong conceptual thinking abilities.
• Ability to work in a fast-paced, virtual and dynamic environment.
• Must be detail oriented, conscientious and have a strong work ethic.
• Must have experience working with work orders and reporting.
• Strong organizational and interpersonal skills. Excellent written and verbal communications skills.
• Can work in a collaborative environment while also working independently.

Total Fire Protection is a nationwide Fire and Life Safety firm that has been serving the industry for over 15 years. Our corporate offices are located in Brooklyn, New York. Our employees take their jobs very seriously because they recognize that life safety services protect buildings and save lives. Total Fire Protection has sustained rapid growth throughout our continued success, and plan to expand even further. We are looking for dedicated individuals to facilitate our expansion and share in our success.

Total Fire Protection provides a productive and engaged work environment that demonstrates that we value our employees. Our employees receive paid training, competitive salary, performance-based advancement, paid vacation, paid holidays, health benefits and 401(k) as well as other incentives.

Think you have what it takes to be a Total Fire Protection employee? Apply to be a part of this dynamic organization!
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